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A Contractor’s Guide to End-to-End Virtual Inspections

Inspections have evolved. Today, more contractors are ditching the waiting, paperwork, and site scheduling hassles of the past. With virtual inspections, you can save time, keep projects moving, and maintain compliance from your mobile device or tablet.

This guide gives you the step-by-step details you need to master the virtual inspection process from permitting to final sign-off.

Virtual Inspections 101

What are virtual inspections?

Virtual inspections connect you with licensed inspectors using secure live video. Inspectors review your work in real time, issue feedback, and approve jobs without physically coming to the site.

Benefits for contractors:

  1. Fast scheduling and fewer delays
  2. No travel or waiting on-site
  3. Instant digital documentation
  4. Flexibility to reschedule or resolve issues quickly

Compared to traditional inspections, virtual inspections mean fewer bottlenecks and more control over your timeline.

Preparing for the Virtual Inspection Process

How to get started:

  1. Choose a reputable virtual inspection provider
  2. Register your account and set up your company profile
  3. Schedule your inspection ahead of time

Get your site and team tech-ready:

  1. Confirm a strong Wi-Fi or cell signal
  2. Charge all devices
  3. Ensure the work area is well-lit and accessible

Gather documentation:

  1. Upload permits, plans, and required forms to a shared digital folder

Avoid these common mistakes:

  1. Missing or incomplete paperwork
  2. Uncharged devices
  3. Poor site lighting
  4. No one on site is prepared to walk through with the inspector

For additional tips on what to watch out for, visit our post on Mistakes to Avoid During Virtual Inspections.

Permitting in the Digital Age

Virtual inspections work hand-in-hand with modern permitting.

  • Submit permit applications and plans electronically
  • Communicate with your local permitting office to confirm acceptance of virtual inspections
  • Track approvals and requests through your digital portal

Pro tip: Triple-check documents before submission to avoid unnecessary back-and-forth and keep your project moving.

Scheduling and Pre-Inspection Best Practices

  1. Schedule inspections online for convenience
  2. Select a time when your key team members are available
  3. Address potential bottlenecks early to avoid last-minute surprises or delays.
  4. Use a pre-inspection checklist:
    • Verify that all work is complete
    • Clean and organize the inspection area
    • Ensure all paperwork is ready and accessible

The Virtual Inspection Process Step by Step

Here’s how a typical virtual inspection unfolds:

  1. Schedule your inspection: Book a date and time online with your provider.
  2. Prep your site: Complete all required work and paperwork before the appointment.
  3. Connect with your inspector: At the scheduled time, join the inspection via live video on your device.
  4. Walk through the site: Follow the inspector’s instructions to show each area or system that needs inspection.
  5. Address feedback in real time: The inspector may ask for additional angles or close-ups, or request that you make a quick fix.
  6. Get instant results: Once the inspection is complete, receive digital documentation and approvals.
  7. Review next steps: If corrections are needed, schedule a re-inspection quickly and easily.

Passing Your Virtual Inspection Pro Tips

Increase your chances of a first-time pass with these actionable tips:

  • Test your tech: Wi-Fi, device battery, camera, and microphone
  • Have all paperwork organized and digital files ready
  • Prep the workspace: Ensure clear, unobstructed views for the inspector
  • Double-check that all installations are 100% complete before the call
  • Listen carefully to the inspector’s instructions and follow their lead
  • Ask questions if anything is unclear; never assume
  • Move the camera slowly and steadily for clear visuals
  • Take notes on feedback and corrections, if applicable
  • Document your inspection: save screenshots or video, if allowed
  • Don’t rush; thoroughness leads to faster approvals in the long run

After the Inspection: Next Steps

  • Receive your digital sign-off or inspection certificate
  • Save digital records for compliance and easy sharing with stakeholders
  • Complete any final approvals required by your jurisdiction
  • Review feedback with your team to prevent similar issues on future jobs

Continuous improvement means fewer delays, less rework, and smoother inspections every time.

Advanced Strategies for High-Volume Contractors

  • Use project management and scheduling software to track multiple inspections
  • Store and organize digital documentation for each job
  • Review analytics to spot trends and improve performance
  • Provide ongoing virtual inspection process training for your team

Efficiency pays off; consistently passing virtual inspections keeps your business competitive and clients satisfied.

FAQs and Troubleshooting Support

Top Questions About Virtual Inspections

What equipment do I need for a virtual inspection?

A smartphone or tablet with a camera, a strong internet connection, and access to your project’s digital documentation.

How do I schedule a virtual inspection?

Most providers offer easy online scheduling. Pick a time that works for your team and make sure your site is ready.

Are virtual inspections accepted everywhere?

Virtual inspections are now accepted in most jurisdictions, but always check local regulations before scheduling.

What if my Wi-Fi drops or I lose connection?

Test your connection in advance. If issues occur, let the inspector know; most will reschedule or pick up where you left off.

Can I fix something during a virtual inspection?

Yes, inspectors often allow quick fixes on the spot, which can help you pass the inspection without a delay.

Where can I get help if I have trouble?

Your provider’s support team is the best resource.

The Future of Virtual Inspections

Digital inspections are rapidly becoming the new normal. As technology advances and regulations evolve, contractors who embrace virtual inspections now will enjoy faster approvals, fewer headaches, and long-term savings.

Keeping up with these trends will help your business stand out and stay ahead of the curve.

“Since January 1, 2024, Inspected has conducted over 100,000 inspections across Florida. The company’s remote virtual inspection platform, Permit Hub, uses advanced features such as high-definition video streaming, inspection checklists, geo-tagging, and access to approved plans via a secure platform to ensure thorough and code-compliant inspections.”

BusinessWire

Get Ahead with Virtual Inspections

Virtual inspections are a smarter way to keep your projects moving and your clients happy. With the right preparation, tools, and a clear process, you can streamline every phase, from permitting to sign-off. Ready to transform your inspection experience? Connect with Inspected for expert support and a personalized consultation. Contact Inspected today and experience the difference for yourself.